Admin Assistant: Local NGO

  • Full Time
  • Zimbabwe

Local NGO

Deadline: 11 April 2019

A law based organisation seeks an Administration Assistant for maternity cover for a three-month contract.

Job brief
The organisation is looking for an individual who is able to manage the reception area. The prospective candidate should possess public relations skills in order to create a client friendly environment at the Front Office.

Duties and Responsibilities
Manning the reception; providing assistance to all visitors; making and receiving business calls; facilitating delivery and receipt of official mail and legal documents; maintenance of purchase orders and goods received vouchers; updating of the organisation’s supplier profile list file; recording and maintenance of the organisation’s client’s register; issuing stationary as well as recording returned old assets; regular asset and stationary reconciliations; purchasing of office provisions and other small assets; managing staff appointments; resolving admin problems in liaison with the Office Manager; carrying out administrative duties such as filing, typing, copying, binding, scanning etc.

Job requirements
A relevant degree or equivalent, proven administration experience, ability to multi-task and prioritise work.

Personal Attributes
Outstanding written and verbal communication skills; interpersonal skills; excellent time management and organisational skills; accuracy and attention to detail; excellent telephone skills.

To apply
Interested candidates who meet the above requirements are required to submit their detailed curriculum vitae and an application letter outlining their suitability for the position, date on which they would be able to assume responsibilities if selected, and proposed salary

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